Recruitment Privacy Policy

Berlin Packaging takes the security and privacy of your personal data seriously. This Privacy Policy explains how and why we collect, use, store, and protect your personal data during the recruitment process.

Controller

The controller of your personal data is:

Berlin Packaging Italy S.p.A.
Viale C. Colombo 12/14, 20090, Trezzano Sul Naviglio (MI), Italy

VAT: IT01746490158

For all inquiries, requests, or objections related to the processing of your personal data, you may contact the Data Protection Officer at: privacy.eu@berlinpackaging.com

Legal Basis

Your personal data is processed in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), in particular:

Article 6(1)(b) GDPR, where processing is necessary in order to take steps prior to entering into an employment contract;

Article 6(1)(f) GDPR, where processing is necessary for the legitimate interests of the controller, including managing and improving the recruitment process;

Article 6(1)(c) GDPR, where processing is necessary to comply with legal obligations;

Article 6(1)(a) GDPR, where you have given your consent, for example for the retention of your data for future employment opportunities.

Use of Recruitment Tool

Berlin Packaging uses an external recruitment tool as part of the recruitment process. When using this tool, personal data is processed on behalf of Berlin Packaging and in accordance with Berlin Packaging’s documented instructions.

Berlin Packaging has entered into a Data Processing Agreement with the provider of the recruitment tool to ensure that your personal data is processed securely and in accordance with applicable data protection laws.

Personal Data We Collect

We may collect and process the following categories of personal data:

identification data, such as first name, last name, and photograph;

contact details, such as email address, phone number, and address;

application data, such as CV, cover letter, education, qualifications, work experience, skills, and similar information;

information collected through communication during the selection process;

assessment, interview, and evaluation data, where applicable;

technical data and cookies, where you have consented to their use or where such processing is otherwise permitted by law.

Purpose of Processing

Your personal data is processed for the purpose of managing the recruitment process, including:

receiving and reviewing applications;

evaluating candidates and verifying qualifications;

communicating with you during the selection process;

conducting interviews, tests, and assessments;

making recruitment and hiring decisions;

complying with legal obligations;

considering you for similar positions, where permitted by law or where you have given consent.

Data Retention Period

Your personal data will be retained for the duration of the selection process and for a maximum of 6 months after the end of the recruitment process for the relevant vacancy, unless a longer retention period is required or permitted by law.

Where you have given consent for your data to be retained for future employment opportunities, your personal data may be retained for a longer period in accordance with the consent provided. You may withdraw your consent at any time.

Data Subject Rights

In accordance with applicable data protection laws, you have the right to:

request access to your personal data;

request correction of inaccurate or incomplete personal data;

request deletion of your personal data;

request restriction of processing;

object to the processing of your personal data;

request data portability, where applicable;

withdraw your consent at any time, where processing is based on consent.

After applying for a job, you will be provided with access to the candidate portal, through which you may exercise your rights. The link to the portal will be provided in the confirmation email after your application has been submitted.

You may also contact us directly at: privacy.eu@berlinpackaging.com

Right to Lodge a Complaint

You have the right to lodge a complaint with the competent supervisory authority in Italy:

Garante per la protezione dei dati personali

Berlin Packaging Italy S.p.A.
Viale C. Colombo 12/14, 20090, Trezzano Sul Naviglio (MI), Italy

VAT: IT01746490158

Email: privacy.eu@berlinpackaging.com

Access to Data

Access to your personal data is limited to authorized employees and representatives of Berlin Packaging who are involved in the recruitment process. Your personal data is stored within the European Union and protected by appropriate technical and organizational security measures.

Automated Processing with AI Support

We may use artificial intelligence and other tools to help organize applications and identify candidates who may match the requirements of the position. This may include automated filtering or ranking of applications based on predefined criteria.

However, no hiring decision is made solely by automated means. All decisions regarding interviews, selection, and job offers are made by recruiters or other authorized personnel.

If you would like additional information about the use of automated tools or wish to request human intervention, you may contact us at:

privacy.eu@berlinpackaging.com