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Office Coordinator

Bucuresti, Romania

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Berlin Packaging is the world’s largest Hybrid Packaging Supplier®, providing packaging solutions in glass, plastic, and metal to companies across a wide range of industries, including food & beverage, beauty, healthcare, and industrial markets. As a “one-stop shop,” we combine design & innovation, manufacturing services, and supply chain capabilities to help customers bring their products to market in the most efficient and impactful way. With more than a century of experience in the packaging industry, Berlin Packaging operates on a global scale, supported by an extensive network of suppliers, warehouses, and commercial teams. This unique hybrid model allows the company to offer both standard and highly customized solutions, helping customers increase sales, reduce costs, and improve productivity through smarter packaging.

What sets Berlin Packaging apart is its entrepreneurial mindset and strong customer focus. Employees are encouraged to think like owners, act decisively, and collaborate across functions and geographies to deliver measurable results.


Core Beliefs:

The company’s culture is built around innovation, creativity, speed, and a continuous drive to “help customers become greater, faster,” making it a dynamic environment for people who want to make an impact.

 

Office Coordinator

Job Purpose: 

Driving the growth of the company’s market presence in the plastic packaging sector by identifying, developing, and converting new business opportunities across beverages, wines, spirits, preserves, and food industries. The role is responsible for building strong client relationships from scratch, managing the full end-to-end sales cycle, and positioning the company as a trusted partner by delivering tailored packaging solutions—leveraging access to leading European manufacturers. Ultimately, the objective is to expand into new markets, increase revenue, and contribute to the company’s rapid expansion through a proactive, solution-oriented sales approach.

Key Accountabilities:

1. Administrative Task:

  • Manage electronic and physical correspondence: receiving, registering, scanning, archiving, and distributing to the appropriate departments.
  • Organize protocol activities: welcoming visitors, arranging meetings, booking accommodation and restaurants, and managing protocol supplies.
  • Update administrative databases: employee records, insurance, and gifts for various occasions.
  • Coordinate the dispatch of parcels and mail through courier companies.
  • Prepare handover reports for assets assigned to employees.

2. Financial Activities:

  • Verify and prepare expense reports and related payment documents.
  • Manage administrative invoices: receiving, verifying, processing payments, and archiving.
  • Track and manage administrative expenses in accordance with existing contracts.

3. Fleet Management:

  • Centralize and monitor vehicle log sheets.
  • Manage car insurance, road tolls (vignette), and fuel cards.
  • Organize vehicle repairs in collaboration with authorized suppliers.

4. Travel and Event Organization:

  • Book plane tickets, accommodation, and other travel services.
  • Plan and organize company events (parties, corporate gifts).

5. Health & Safety (SSM) and Emergency Situations (SU):

  • Coordinate Health & Safety and Emergency documentation for employees.
  • Schedule training and keep documentation up to date.
  • Support in organizing evacuation drills and other safety-related activities.

6. Facility Management:

  • Maintain the relationship with building management and ensure the proper functioning of the headquarters.
  • Coordinate cleaning and maintenance/repair activities within the premises.

7. Creation and Updating of Internal Procedures:

  • Document and implement company-wide internal procedures according to ISO 9001 standards.

Knowledge, Skills, Abilities: 

  • Completed higher education.
  • Previous experience in a similar role is an advantage.
  • Solid PC operating skills (MS Office) and ability to use online platforms.
  • Excellent organizational, communication, and multitasking skills.
  • Fluent in English language.

Working Environment:

  • Inclusive, professional working environment
  • Exposure to diverse projects and well-known clients
  • Standard work equipment (laptop, phone, etc.)
  • Training and development opportunities
  • Career growth within a developing branch in Romania, part of the world’s largest Hybrid Packaging Supplier


Office Coordinator

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Job description

Office Coordinator

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